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Audio and Video Conferencing facilities and Working Party scheduling

By November 19, 2021No Comments

The BIVDA Madden Room will soon be upgraded to include a high-performance AV/VC suite which will be available to members to book and use as well as enable BIVDA to host our working party meetings in a blended manner.

Over the past months, we have been communicating our future approach to meetings to members that we intend to adopt a hybrid/blended approach.

As we reach the end of 2021, and move into 2022, there still isn’t any real understanding of the new normal, and if or when it starts.

BIVDA has therefore invested in a high-performance AV/VC solution for our main meeting room following a competitive tendering exercise that was approved by the Executive Board, and plans are in place to begin the installation.

We hope that this will be in place towards the end of January, early February. Supply chain constraints allowing of course.  Until then, our meetings will continue to be on TEAMS for those wishing to dial in, and also some are to be hosted in person for those of you who want to attend in person.

As part of this, we have reviewed our working party meeting schedule and whilst more information will be provided through the newsletter and through the working parties directly, the schedule for 2022 is planned in advance and dates will shortly be loaded into EVENTBRITE

Meeting Date Type of Meeting Minimum in person attendance Start Time Finish Time Comment
Procurement WP 10-Mar-22

09-Jun-22

08-Sep-22

08-Dec-22

Blended

 

 

 

20 10.30 13.00 If minimum attendance not reached will be virtual only and start at 9.30.
Environmental WP 15-Mar-22

16-Jun-22

22-Sep-22

16-Dec-22

Blended 12 10.30 13.00 If minimum attendance not reached will be virtual only and start at 9.30.
Genomics 25-Jan-22

12-Apr-22

15-Jul-22

15-Sep-22

15-Dec-22

In person

Blended

Blended

Blended

In person

12

12

12

12

12

10.30

10.30

10.30

10.30

10.30

13.00

13.00

13.00

13.00

13.00

In person will not have a virtual link. Blended will be virtual if minimum numbers not reached.
Export 10-Feb-22

19-May-22

08-Nov-22

Virtual

 

NA 9.30 11.00 In person on WP agreement, if in person start time 10.30.
Digital 15-Feb-22

17-May-22

13-Sep-22

30-Nov-22

In person

Blended

Blended

Blended

12

 

10.30 13.00 In person will not have a virtual link. Blended will be virtual if minimum numbers not reached.
External Affairs 3rd Friday of every month Virtual NA 9.30 10.30 In person on WP agreement, if in person start time 10.30.
Covid-TF Ad-Hoc Virtual NA      
Market Dynamics Bi- Annually Virtual NA 9.30 10.30  
NPT 08-Feb-22

08-Jul-22

10-Nov-22

In person

Blended

Blended

12 10.30 13.00 In person will not have a virtual link. Blended will be virtual if minimum numbers not reached.
AMR 03-Feb-22

12-May-22

12-Aug-22

12-Dec-22

Virtual NA 9.30 10.30 In person on WP agreement, if in person start time 10.30.
RAWP To be determined          
AGM 24-Mar-22 In person TBC 10.30 13.00 Off Site Venue
MGM 11 October 2022 TBC In Person TBC 14.00 17.00 Off Site Venue

 Each working party is expected to be held in the BIVDA offices unless numbers are over 24 in person and then they will be held off site.

There is a working party seminar in planning (early days) that is pencilled in for 11 October 2022. If this is finalised, then each working party 3rd meeting will be off site in the morning prior to the MGM.

In person meetings are important to maintain for BIVDA and many members, so we would encourage members to attend in person whenever possible within any rules that may be applied with regards to Covid-19 safety. Some important meetings for policy and positioning are scheduled as in person only to deliver outcomes.

All the best laid plans may be subject to change and there are many factors to consider in a year!

Michael

About Michael